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We'll WhatsApp or call you to confirm the details and share the first roster.

How can we reach you?

If managing schedules feels like a lot, you're not alone. Fill in this guided form and our team will spin up your account, set up the rules and constraints, and generate the first roster for you. Once you're happy with the result, you can run the next ones yourself in seconds.

Tell us about your team — we'll build your first roster for you.

Managing a team is hard work, and getting the rules and shifts right takes time. Tell us about your team and we'll do the setup, so you can focus on running things.

Feeling overwhelmed? We can build your first roster for you — free.

Have a glance over what we've collected. You can still go back and edit any step.

Quick review before you submit

Tell us in your own words — full sentences are fine. We've pre-filled an example below. Edit it to match your team, or clear it and write your own.

How should the schedule behave?

Your setup details have been received. Our team will review your information and reach out within 1 business day to confirm details and share the first roster. You can come back to /dashboard any time to check progress.

Got it — we'll take it from here.

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Whether you're interested in RosterArchitect for your organization, looking for a software development partner, or just want to chat about the future of workforce scheduling — we'd love to hear from you.

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About the Founder

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Our Story

9MB Project Limited — Hong Kong

About Us & Contact

Why We Understand Rostering

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Our engine was forged in healthcare — where labor laws are strict, shift patterns are complex, and fairness is non-negotiable. If it can handle a 28-nurse hospital ward, it can handle your team.

Built for the Hardest Schedules

Ready to Reclaim Your Time?

A separate, free iOS & Android app from us. Staff can connect to RosterArchitect rosters — or use it on its own to coordinate free time with friends.

Meet OffDuty — Our Sister App for Staff

Everything You Need

Stop Scheduling by Hand.

How It Works

Describe Your Rules

Generate in Seconds

Publish & Go

Behind every test we ship is a 28-staff medicine ward running 24/7. One Ward Manager, five Advanced Practice Nurses, twenty Registered Nurses, two Enrolled Nurses — four ranks across six roles (Day IC, Team IC / Cubicle IC, Night IC, Runner, plus the Manager's office role) and seven shift codes (AM, PM, Night, Day-office, two flavours of off-day, annual leave).

The brief reads like a real charge nurse wrote it: every shift needs one Day IC, at least three Team IC, and the rest can be Runners; PM followed by next-day AM is forbidden for Team IC (handover load too heavy); a Night must always be followed by an Off so people actually rest; only RNs and ENs can take Night, with exactly two Night-IC-qualified staff every overnight, never the same person two nights running; the Ward Manager only does Day-office; cap consecutive working days at six and aim for a five-day week; carry forward last month's leave balance for the four staff who finished short or over.

Thirty-two rules in the Healthcare Ward template, plus the manager's free-text additions. Twenty-eight people. Thirty days. RosterArchitect produces a feasible roster in under three minutes — every test run, every release.

From a real hospital ward — solved in under 3 minutes.

Whether you call it a roster, rota, or shift schedule — no matter how complex, we've got you covered.

Your Rules, We Handle It

The scheduling tool for teams whose rules don't fit a template. From hospital wards to restaurant floors — generate fair, compliant rosters in seconds, no formulas required.

Home

OffDuty Mobile App

Hey team! We're using RosterArchitect for rostering. Download OffDuty to view your shifts:

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Invite Staff to OffDuty

What you can do

Join OffDuty

What you can do with workgroups

Join Group — OffDuty

An AI assistant wants to connect to your RosterArchitect account so it can set up and generate schedules on your behalf.

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Connect your AI assistant via MCP and set up your whole organization and first schedule by chatting with it — no forms.

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MCP & connections

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Unlock the full journey when your manager uses RosterArchitect

Shift wake-alarm

Live commute ETA

Find common free time

Roster sync & swaps

Built for Hong Kong shifts

What's On & nearby

OffDuty — keep your shift life and your social life in sync

OffDuty helps me line up free time with friends around my shifts — try it:

OffDuty — your shift life, in sync with your friends

Plan around the people you love

Log your shifts

Pair free time with friends

Take control of your shift life

Change Industry?

We've saved {{fileName}} and will reuse its layout for exports — no need to upload it again.

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Here's what we found

What we can't tell from a roster (please add these yourself)

Upload a roster you already use and we'll pre-fill your shifts, ranks and staff list — and remember its layout so future rosters download in the same format. Optional; you can skip and set things up manually.

We kept your existing setup

Have an existing roster? Start from it

Tell us about your Unit

Store closure & operating hours

LEAVE POLICY

Work Schedule & Leave Settings

Note

Define Staff Attributes

Who decides where this shift goes

Category Guide

Split-duty shift setup guide

Define Duties & Shifts

Add Your Team

Review Setup

Name each sub-division and define its shifts. You can clone shifts between divisions.

Sub-divisions

This unit has sub-divisions

Sub-division {{n}}

Your setup is complete

Welcome to RosterArchitect!

The intelligent rostering solution that adapts to your team. Let's get your unit set up in less than 2 minutes.

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Plans scale with your team. Free concierge setup, no card, no procurement loop. Cancel any time.

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Share your referral link. When someone signs up and publishes their first roster, you get 1 month free!

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Closure days in this period

4-Step Roster Generation Process

Create smart duty rosters using the 4-step wizard

Roster Generation

Auto-fill from Last Roster

Some staff carried shifts this sub-division doesn't use last period ({{codes}}) — they worked in another sub-division. For continuity rules like rest-after-night to apply across divisions, declare these shifts as equivalent in Step 3.

Shifts from another sub-division

Previous Period Date Range

Upload a previous roster

Enter the last roster period to help the AI detect boundary patterns at the start of the new period.

Step 1: Previous Records

The AI uses the last few days of the previous roster to detect consecutive work patterns across period boundaries — e.g. preventing a staff member from working 10+ days in a row when one roster ends and the next begins. The leave balance tracks how many OFF days each staff is owed (+) or has taken in advance (-).

Why enter previous records?

The window is still marked open. Close it now to continue, or wait for the hourly auto-close to fire.

Request period close date has passed

Staff Duty Requests

Reserved codes

Fill in the shifts that are already confirmed — the AI will work around them when generating the roster.

Step 2: Prefill Duties

Think of the roster as a puzzle. Prefill lets you place the pieces you already know — the AI will fill in the rest. Enter shifts that are already confirmed: approved leave, duties assigned by external systems, or fixed arrangements. You don't need to fill everything — just what's already decided. The AI will figure out the rest based on your rules.

Common things to prefill:

How to use Prefill

Bonus rest after long stretches or specific shifts (e.g. post-night recovery).

Tell us about your team in a single form and our team will configure rules and generate the first roster on your behalf. After that, future generations take seconds.

Rules feeling like a lot? We can build them for you — free.

Configure Rule

Have a setup code?

Quick Start Options

Controls whether staff with specific attribute combinations can work together. Can enforce separation (exclusion) or mandatory pairing (inclusion).

Rewards placing specific shifts before/after each other without forcing it. This is a soft constraint that improves schedule quality but can be violated if necessary to satisfy harder rules.

Encourages grouping similar shift types adjacently to create longer continuous periods, improving work-life balance by consolidating rest or work blocks.

Choose where a conditional shift may appear. It stays hidden until this rule frees it: it may sit only on the day immediately before or after the shifts you pick below, and must appear there when that neighbour is present.

Rewards (or mandates) extra rest days after working a demanding consecutive shift pattern, preventing fatigue from intense work blocks.

Applies different minimum or maximum staffing levels based on the day of the week, accommodating varying demand patterns (e.g., weekends vs. weekdays).

Ensures the total staff count for one or more shifts is similar across all days. Prevents extreme staffing fluctuations (e.g., 10 staff on Monday, 4 on Tuesday).

Distributes staff with different attribute levels (e.g. experience, seniority, skillset) evenly across shifts to ensure each shift has a balanced team composition.

Balances the allocation of a particular shift type (e.g. Night, Weekend) across all eligible staff to ensure fairness, preventing any staff member from being overburdened with undesirable shifts.

Minimizes variance in total work shifts across all staff, ensuring equitable scheduling by preventing some staff members from working significantly more or less than others.

Blocks specific consecutive shift combinations that are unsafe, fatiguing, or violate labor regulations. Such sequences are strictly prohibited.

Limits the maximum number of continuous work days without a rest break. Critical for fatigue management, safety compliance, and labor law adherence.

Limits the total working hours a staff member can be assigned in a single day. Prevents overworking beyond legal or health limits.

Limits total working hours per 7-day week. Essential for managing full-time and part-time contract caps.

Spreads out tiring or demanding shifts to maximize recovery time between occurrences. Can enforce a minimum gap period for safety and wellbeing.

Guarantees a minimum number of weekly working hours, ensuring contract obligations are met for staff.

Defines both minimum and maximum staff limits for a shift. Setting min = max enforces an exact headcount, preventing both understaffing and overstaffing.

Ensures sufficient non-specialist staff for general duties. Counts staff who do NOT hold specified roles (e.g. excludes supervisors, counts only general staff).

Ensures a mandatory rest gap between the end of one shift and the beginning of the next (e.g., for travel and sleep).

Ensures at least a specified number of staff holding a particular role are present on each shift. Only staff with that role in their attributes are counted.

Sets a minimum headcount requirement for a specific shift to prevent understaffing. You can filter by staff attributes (e.g. only count qualified nurses) or apply to all staff.

Requires a minimum number of staff to be present during a specific clock-time window, regardless of shift boundaries.

Ensures each staff member is assigned exactly one shift code every day. This rule is automatically applied by the system — you do not need to add it manually. Split duty (e.g. morning + evening half-shifts) is supported; the system detects composite shift definitions and allows them as a valid same-day combination.

Enforces a mandatory transition rule: if a staff member works shift A, they MUST work shift B immediately before or after it. This is a hard constraint that ensures safe scheduling sequences.

Defines a sequence rule between two shifts on consecutive days. Can be mandatory (Hard Constraint) or a soft preference (Reward).

Applies a soft preference to maintain higher staffing on one shift versus another on the same day. This guides the AI without creating hard rules.

Controls which staff can work specific shifts based on attributes (rank, certification, role). Can whitelist (allow only) or blacklist (forbid) certain staff.

Two or more named staff cannot share the same shift on the same day. At most one of the group may be on that shift. Pick the shifts where the conflict matters — other shifts are unaffected.

Nudge the schedule to place two or more named staff on the same shift on the same day (e.g. mentor + trainees). At Low/Medium it's a preference; at Must Have all of them are kept on (or off) together.

Enforces a maximum ratio between two staff groups. Essential for safety and training (e.g., no more than 2 trainees per 1 senior).

Sets a minimum (and optional maximum) headcount for a specific shift. Use filters to target specific roles or groups (e.g., at least 2 Senior Staff).

Creates rotating weekly rest schedules with different OFF day targets per week. Accommodates biweekly or multi-week cycling patterns common in shift work.

Aims to distribute work days evenly across weeks, maintaining a target number per week. This is a soft constraint that balances workload while allowing flexibility for operational needs.

Configure the rules the AI must follow when building the roster.

Choose a Template

A starter rule set for airport ground handling with Early / Day / Late / Night shifts. Covers supervisor and load controller presence, weekly hours cap, flight-schedule-driven staffing, and fair distribution of night and early shifts.

Airline Ground Handling

A starter rule set for customer service centres with Early / Mid / Late shifts. Covers peak-hour time coverage, team lead and senior agent escalation presence, Monday surge staffing, part-time hours cap, and fair late shift distribution.

Call Center

A starter rule set for food & beverage operations with Open / Mid / Close shifts. Covers minimum staffing, rest requirements, fair shift distribution, and closing-to-opening rotation rules.

F&B Restaurant

A complete starter rule set for hospital inpatient wards with AM / PM / Night rotation. Covers staffing requirements, role coverage, shift patterns, fairness and workload limits — based on realistic ward nurse scheduling.

Healthcare Ward Nurses

A starter rule set for mid-size hotel housekeeping with AM / PM / Night shifts. Covers checkout surge weekend staffing, supervisor coverage, forbidden short-turnaround patterns, night shift fairness, and daily headcount balance.

Hotel Housekeeping

Complete rule set for an acute in-patient ward, modelled on a Hong Kong Hospital Authority ward: AM/PM/Night cover with AXS and Day shifts, senior-nurse coverage, night-shift safety rules, fair distribution, and one rest day every week.

In-Patient Ward (Hospital Authority Hong Kong)

Step 3: Scheduling Rules

Stop scheduling by hand. AI-powered rostering that turns your rules into the perfect shift schedule — in seconds, not hours.